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How could we improve Flow?

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  1. Task status and status transitions like Redmine, Jira

    We use Redmine for developing software, and there's a possibility to design task statuses, transitions, etc.

    Flow is missing this great feature and it would be totally acceptable if we had at least some fixed task statuses, like

    Open
    In Progress
    Done

    20 votes
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      Hey there! This isn’t on our roadmap for the foreseeable future, but another option that might tie you over for now is Kanban/sections. Using Kanban/project sections, you can actually create the statuses that each of the tasks in your project must move through before the project can be completed. These articles has a few will walk you through these two views:

      https://www.getflow.com/support/projects/sections/
      https://www.getflow.com/support/projects/using-kanban/

      Hope this helps in the meantime!

    • Subtask below each task

      I think it would be a good idea to have a option to display in the main task view the subtasks of each task just below each one, indented end with a smaller font and checkbox. This could be even an expandable list when clicked or hovered the task. For me this improvement would provide a better view of how complicated the task are and how much work remains to be done.

      To visualize what I have in mind I attach a file with a simple and fast draw. I believe you will do it in a more elegant way.

      20 votes
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        1 comment  ·  Improvements  ·  Admin →
        not planned  ·  Luke SeeleyLuke Seeley responded

        We don’t have any plans to enhance subtasks in such a way at this point in time.

      • Add Custom Fields to Tasks

        I would LOVE to be able to add custom fields to task items so I can track: Set Budget, Estimated Time, Actual Time, Completed Date (to compare performance of team against Due Date, Team Rate ($), Invoice Rate ($), Proft/Loss, etc. Then also the ability to do simple equations (to calculate est time vs actual time, profit/loss, etc.

        19 votes
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          not planned  ·  Luke SeeleyLuke Seeley responded

          We don’t have any plans to do anything like this anytime soon, but we can certainly recognize its utility, especially if you could filter and sort by these values as well.

        • Stop requiring a project for all tasks

          Unfortunately, now that tasks always have a prefix of "Private Tasks" in the calendar view, the view has become very unreadable.

          Also, the requirement to always have a project with each tasks slows down entering tasks significantly.

          These changes should be reverted.

          19 votes
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            not planned  ·  SharaShara responded

            I see what you’re saying – the project name (Private Task) listed with the task can look cluttered. The problem is that not including the project name can lead to confusion too. This is something we are not likely to change anytime soon but it does make sense to take a look at it in the future.

          • Time Tracking Integration

            Flow currently support time tracking via Harvest. I would like to see integration with other time-tracking services, such as Paymo, Timecamp, or Toggl. Or better yet, build time tracking into Flow as a native feature, so that another tool is not required.

            18 votes
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            • Duplicate Groups

              Whilst you're working on project and task templates, it would be great to be able to duplicate a group of projects.

              I have clients on a monthly retainer and so have a project group called Retained Work, with a separate project for each month.

              I'd love to be able to duplicate the Retained Work group, including all monthly projects, and move to the relevant client's workspace.

              18 votes
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                not planned  ·  Cyrus MolaviCyrus Molavi responded

                I can totally see how this would be a useful feature but because you can duplicate projects at this time, duplicating groups is not on our immediate road map though it is something we are considering!

              • Project Level Communication

                For us it's very important to discuss on Project Level.
                So a Project-Chat would be very nice.

                Yes, we could just create a Chatroom for each Project, but this is not verry comfortable.

                Suggestion:
                - in the Project-View, there should be a "Chat-Icon"
                - the first click on this icon automaticaly creates a (special) Chatroom with same settings as the project (private/public; involved people/subscribers) and opens it in the right pane of the project view
                - once the Project-Chatroom is created, the Chat should be displayed in the right-pane of the Project-View (if no task is selected) (maybe, in the…

                18 votes
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                  We may do this next year, and already have designs for it. There are a handful of other exciting things pushing this out and it doesn’t have an exact spot on our roadmap yet.

                • Bulk duplication (tasks and sections)

                  The various jobs (or projects in Flow-speak) that we work on could have anywhere from 1 to up to 50 pieces (or sections) with the same steps (or tasks). I’ve made a template for a project with one generic section but would love to be able to copy the section and tasks in that section.

                  18 votes
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                  • View comments on project level

                    It would be great to be able to see all comments from the tasks in a project on the project level. New to Flow, so it may be doable?

                    18 votes
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                      planned  ·  Cyrus MolaviCyrus Molavi responded

                      Hey, this isn’t exactly what you asked for, but today we added in project notes so that there’s a place to share important details about project progress and otherwise. We’re still planning to find a way to roll up project-level discussion, but thought I’d share a little update that might help. :)

                      https://www.getflow.com/blog/2016/06/project-notes/

                    • Paste multiple lines as tasks

                      When pasting multiple lines in a list, create one task per new line. Makes it easier to add items from an IM conversation, email thread, or importing from other project management tools

                      17 votes
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                      • Create and track Google Docs from within Flow

                        It would be really great if you could click a button within a Flow task to create a new Google Doc (or sheet) — and have flow automatically update the task with a link to the new associated Google Doc.

                        Right now, we have to log in separately to Google, create a doc, update the doc's sharing permissions, and then copy and paste a link to the doc back into the flow task. A more native integration would save lots of time!

                        17 votes
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                        • Option to choose default landing page

                          Would like to be able to choose which page I see by default when logging into Flow

                          17 votes
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                            While there isn’t a way to select a default on which to land each time you log into the app, the app will remember the last page you were on when you were last in the app. So if you spend a lot of time in one view (or all your time in one view) the app should drop you there each time you open Flow.

                          • Display Subtasks in Dashboard

                            I am not sure why but I don't see any subtasks I complete in the dashboard. Because we use the subtask feature a lot, it's a shame not to see it in the dashboard.

                            16 votes
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                            • Microsoft Planner integration

                              I'd like to be able to create a Flow that acts on tasks in Planner - this would allow users to automatically add Planner tasks into their Outlook tasks and/or SharePoint tasks list. It would also allow us to create more complex notifications.

                              16 votes
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                              • Due Date Default Tomorrow

                                It would be nice if the default due date would be set to today or tomorrow. This would force the user to specify a date if not today and it saves time when adding a lot of tasks with unspecified due dates. In the current setting there is always a risk that an important task ends up in the pile at the end of your list because you forgot to specify the due date.

                                Would be even better if you can set your own default due date; always tomorrow / always today / always one week ahead / etc.

                                16 votes
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                                  not planned  ·  0 comments  ·  Improvements  ·  Admin →
                                • Text formatting in task descriptions is painfully bad

                                  Pasting unformatted text in to the OSX app doesn't seemed to be respected (i.e. nothing happens). Also the general formatting of text is a nightmare. Can't seem to indent bullet points to multiple levels for example. The pop-up format bar only appears when text is highlighted which seems awkward.

                                  16 votes
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                                    not planned  ·  Cyrus MolaviCyrus Molavi responded

                                    Hey, trying to get to the bottom of this. I just tested pasting into the Mac app, and it worked. Could you provide more details about that?

                                    As for multiple indents, that’s not something we plan to offer with the visual editor—I would consider using bolding to separate sections or switching to the markdown editor (via Account Preferences > Text Editor)

                                    Is there anything else that isn’t working or that you’d like to see? Thanks!

                                  • Time added to Harvest should show as a comment in a task

                                    The Harvest integration works seamlessly, but I don't have a way to refer to time that may have been added to a task in the past, without opening Harvest and clicking on the project or date.

                                    I need to see time added to Harvest as a comment in the Flow task, e.g. "Harvest time tracking for [Harvest Client], [Harvest Project], [Harvest Task], [HH:MM] logged."

                                    16 votes
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                                    • Auto-Assign Tasks is Unhelpful

                                      Right now - when I create a task, it auto-assigns it to myself. I have to manually click off my name, and then it automatically subscribes me. Which means - every time I "quickly" create a task - I have to click three times to un-assign or re-assign the task. This is cumbersome. I'd suggest automatically assigning & subscribing no-one. Then you can assign people when needed.

                                      16 votes
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                                        1 comment  ·  Improvements  ·  Admin →
                                        not planned  ·  Cyrus MolaviCyrus Molavi responded

                                        Have you tried creating tasks with keyboard shortcuts? Hit enter to create a task, then tab through the fields to reassign or remove people. Alternatively, create tasks from the center pane of Unassigned, and you won’t need to remove the assignee.

                                      • File attachments should be a separate option from comments

                                        I would like to be able to click on a files icon when I select a task that lists all of the files attached to that task.

                                        15 votes
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                                          1 comment  ·  Admin →
                                          not planned  ·  Luke SeeleyLuke Seeley responded

                                          We do not currently have plans for this, though that may change as tasks become more powerful, requiring more organization.

                                        • Out of date info

                                          Since it's a web app (yay for accessibility.. boo for everything else), I often find that when I switch back to it's tab it's now out of date. Most confusing the next morning, when the calendar is off by a day. Usually has be planning an easy day because I'm ahead of schedule and ends with a panic.

                                          Auto refresh on a 3600s timeout? Please?

                                          15 votes
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