Flow

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How could we improve Flow?

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  1. Dependant tasks

    Our team has too many unactionable tasks in our Teama because they are dependant upon other tasks being completed!

    teamwork.com has the amazing ability to create "dependancies" for tasks (though their implementation is much more clunky than I'm sure Flow could do it). What they do is make the task uncheckable until the primary task is first completed. I think you should take this a step further and move the dependent task out of view (maybe grayed out at the bottom of the list).

    198 votes
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    • Smart syntax for task rows, task form (@assign, #tag, etc)

      First of all, I love love the new look & feel, I love having the task view on the right side, and I love having different workspaces. Bravo!

      Here are a couple features that I would have loved to see come along with this update:

      The ability to assign tasks to people on my team using the "@" symbol within the title. Maybe if you have more than one person the first one is the one assigned and the others are just subscribers...

      The same thing goes for using the "#" character and creating tags. Creating tags should be much…

      165 votes
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        We are planning to make it much easier to quickly enrich your tasks with details, directly from the task title input in the task form and quick task bar, using the same syntax we use with emailing tasks to Flow.

      • Additional ways to filter and sort by tag

        Flow would benefit from a way to view tags more effectively than either version.

        Is there a reason that it can't sit in the sidebar as a navigation item? That then takes you to all tags and the number of tasks assigned to them and you can then select a tag?
        A bit like Evernote.

        144 votes
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          not planned  ·  Cyrus MolaviCyrus Molavi responded

          We don’t have plans to expand on the tagging functionality. That said, we won’t rule it out. Keep voting and commenting with how you work and what problem you’re aiming to solve with this. It all helps!

        • Looping in non-Flow users to tasks

          Sometimes you want to assign a task to a person that is not using flow. You do not want to invite that person as they might not work that much with you. But you want to assign one task to them.

          It would be great, if you could assign Tasks to "email addresses" and those people have the possibility to comment and check off the tasks without creating a flow account and without logging in. They just click on a link in their email message, review the task and later check it off with the same link.

          132 votes
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          • Private Tasks Within a Project

            There are numerous times daily when I want to assign one person a task without them seeing the rest of the tasks on a list (often because it's beyond their pay grade or there is confidential information shared.) But I can't, so I end up having to create list after list based on who's allowed to see that list (often one list for one person?!) rather than being able to keep lists project-oriented or categorical. This creates WAY TOO MUCH confusion within an organization and flies in the face of simple group and list structures. My people end up not…

            91 votes
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            • Advanced repeating task options

              I have recurring tasks for work that must be scheduled for the first of each month. The problem is that the first of each month isn't necessarily a business day, it quite frequently will be on a weekend. I'd love it if you could add the ability for me to create recurring tasks that occur on the closest business day after the first of the month (or the first of the month if it DOES happen to be a business day).

              77 votes
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                not planned  ·  Luke SeeleyLuke Seeley responded

                We do not have any current plans to enhance our repeating task functionality in the near future.

              • Multiple language support

                We are located in Germany and we have Consultants throughout Europe. Translations would be very nice!

                68 votes
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                  While we would love to offer localization in future updates, we’re still a small team that is unable to offer support in those languages as well. We will absolutely revisit this feature when we have the resources needed to make it really amazing.

                • Manage tags menu - add, edit, delete tags

                  Would be nice to have the option to manage tags more actively. A separate page or sidebar that allows you to add, edit, or delete unused tags would be ideal.

                  52 votes
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                    not planned  ·  Luke SeeleyLuke Seeley responded

                    We don’t have plans to turn tags into a manageable collection of options that can be edited or deleted. As it stands now, tags disappear from auto-completion when there are no longer any open tasks with those tags.

                  • Company Branding

                    The ability to edit the interface to input company colours and Branding and on Login.

                    49 votes
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                    • Numbering Tasks - Templates

                      My team uses a lot of templates. For example, when we get a new client, this list of tasks needs to be completed. The order of these tasks is KEY in successful completion of the process. It would be nice if we could number the tasks in the list and they would stay in order.

                      Right now, we simply add numbers to the title of the task (1.A, 1.B, etc.) but then as soon as we change the order in which the list is sorted, they become totally out of order. Another issue with this manual method is that when…

                      48 votes
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                        not planned  ·  Cyrus MolaviCyrus Molavi responded

                        We don’t plan to prefix numbers in any task view, but the “List, manually” view maintains its sort. So if you need to see the project in sequence, that’s the way to go. Thanks for your suggestion!

                      • Save searches

                        Would be great to be able to save searches to the favorites section.

                        Also more advanced searching:

                        - Searching for things NOT tagged (or with a specific tag)
                        - Search for sections

                        Thanks

                        43 votes
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                        • Themes

                          While I find the current blue/white Flow theme to be very simple, it might be nice to provide alternative color schemes (still clean and slick, though, of course). Or, maybe allow users to set their own colors to certain parts of the app using specific color codes (e.g., sidebar background #FFFFFF).

                          40 votes
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                            not planned  ·  Cyrus MolaviCyrus Molavi responded

                            No plans for this one. Hey, who knows, maybe we’ll work this in during an exploratory hack day.

                          • 35 votes
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                              1 comment  ·  Admin →
                              not planned  ·  Cyrus MolaviCyrus Molavi responded

                              This is not planned, but it’s possible to see kanban view on your iPad. Log into Flow from Safari, and “Request desktop site” via the share sheet.

                            • Workspace ICONS to return in new FLOW

                              I really miss the Workspace Icons. They made is so much easier to quickly navigate between Workspaces because you could upload a logo. They were visual and made the whole space feel like my own. Now it's way too generic. PLEASE bring back the icons!

                              31 votes
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                                Thanks for the feedback! For the time being, Workspaces will remain as is but we are planning on reviewing the comments and feedback we’ve received about the new update and this will receive point will definitely receive some attention. We will keep you posted!

                              • Gmail Gadget

                                Create a Gmail gadget that allows you to create a task directly from your Gmail interface. We were able to do that with a CRM solution called WorkEtc. There were buttons at the bottom of every email, that allowed you to assign any email to a Task, List, Workspace (different terms in Worketc, but same concept). This allows for a complete and thorough task list.

                                Right now, I find myself starring emails as a task reminder to follow up, and also having to check Flow for other tasks. It redundnat to create a task in flow to respond to an…

                                31 votes
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                                • Sort projects alphabetically

                                  it would be useful if we could sort projects by alphabet.

                                  28 votes
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                                    not planned  ·  Cyrus MolaviCyrus Molavi responded

                                    No plans to add this yet. We’ll update if that changes, and continue to follow this idea.

                                  • Chrome extension

                                    Enable users to create tasks from Gmail and web pages by web clipping with a Chrome extension.

                                    27 votes
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                                    • Assign project owner/lead

                                      When creating a new project, it makes sense (and other apps such as Asana support the ability to) designating a Project Owner, who is responsible for the completion of the project (and potentially for outlining the required tasks and assigning them to the relevant people). However, we can't seem to find a method of doing something similar in Flow.

                                      Are we missing something, or thinking about things in the wrong way? Any suggestions you have would be appreciated.

                                      27 votes
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                                        not planned  ·  Cyrus MolaviCyrus Molavi responded

                                        This is something we’ve talked about both as a team and the makers of this product. As it stands, with project notes at your disposal, you can mention the project owner in the note for the project. I’m wondering if there is anything more you’d want from a project owner? What would help them do their job better?

                                      • Ability to quickly add new tasks to Flow without having to switch focus to app first

                                        In previous iterations of the Flow app it was possible with a keyboard shortcut to add a new task immediately. The most recent release now requires switching the focus to the app before adding a new task. This makes it difficult to quickly add new tasks when working in other applications.

                                        25 votes
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                                        • Time Tracking Integration

                                          Flow currently support time tracking via Harvest. I would like to see integration with other time-tracking services, such as Paymo, Timecamp, or Toggl. Or better yet, build time tracking into Flow as a native feature, so that another tool is not required.

                                          24 votes
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