Flow

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How could we improve Flow?

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  1. Public API

    We would like our in house system to talk to Flow and be able to search for, create, delete, and modify tasks.

    472 votes
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    • Task start dates

      Add an opportunity to give a task a Start Date, so that it will be hidden until then. This corresponds to the GTD "tickler file" for removing items from the inbox that do not need to be processed at the moment. Tasks could also be made to repeat based on start date or completion date rather than due date, as in OmniFocus.

      404 votes
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      • Prioritize Tasks

        I find that the (White Square) (Yellow Square) and (Red Square) are a feeble method of color coding the importance of tasks. This is because when a task hits Yellow... it is due THAT DAY... and when a task is Red it is already past due. What if you are working on 2 other tasks and that "Yellow" task has crept up on you... and will at least take you 2 days to complete? Now you are putting your current tasks behind, missing the deadline for the yellow task, and having your workflow decimated. Ultimately accomplishing nothing.. and leaving not…

        327 votes
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        • Slack Integration

          It would be awesome if I could get notified in Slack for certain activities, like when a task is created or completed: https://slack.com/integrations

          231 votes
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            We’re actively working on a Slack integration right now.
            If you’d like early access to see it and give feedback, please join our beta group by opting in via Account Preferences in Flow. We will send out a message when we have a first version to share.

          • Offline mode - especially in the app.

            I live on planes without wifi. I'd love to be able to at least view existing, mark completed and add tasks while offline. When online, all the syncing and delegation happens. Please!!

            229 votes
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              Offline mode is back on the table and something that we’d like to tackle in the coming year for iOS. It’s not in any specific plans yet, as there are some technical requirements that need to be built from the ground up. But we hear you and agree that there are cases when it’s very helpful to have a limited range of actions available to you while using Flow out in the world. We’ll need to keep things uncomplicated, but that should still leave us open to enabling the most important actions. Thanks for voting!

            • Task reminders

              There are important (flagged) tasks and there are due tasks. But there also are important tasks, that have a due date.

              I would love to get specifically notified about tasks that are important _and_ due today. I don't need a notification on this unimportant task, which is due today, but that I don't really care about. But there are these critical tasks, which are so important, you should not forget them. But you do, unfortunately.

              I'd like to make sure I won't. So it would be awesome to get a little notification (by email, iPhone app, or whatever) on the…

              216 votes
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              • Task due time

                Many of my colleagues complain that it is not possible to assign an exact time to a task, is this something that you plan for in the future?

                193 votes
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                • Private tasks not in a workspace

                  Currently, the inbox is in a workspace - which means that I have to assign an email to the workspace and then awkwardly move tasks around. I want to be able to easily move tasks from an inbox to wherever they need to be - so having an inbox that all my stuff goes into that's then drag and dropped to the right list/workspace would be great.
                  Cheers
                  Ben

                  192 votes
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                  • Advanced Subtasks

                    I like the new subtasks (and refreshed UI), thanks Flow. However, was hoping for a bit more than just a simple check list. Something along the line of how Todoist handles it, where essentially every task can be turned into a subtask, including separate due dates, comments, files, assignees, etc.

                    Is that something that's planned?

                    163 votes
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                      not planned  ·  Luke SeeleyLuke Seeley responded

                      At this time, we have no plans to further enhance our subtasks with more attributes or in-task-list viewing and editing.

                    • Project Templates

                      It would be awesome if projects could be saved as a template for future use. For instance, anytime we run a sale or promotion the same tasks are repeated for all of our team members. So maybe a drop down when you click to create a new project you could select “from template” then “title of saved project"

                      Currently you can create projects and duplicate them the only issue is the templates we’ve created are always in everyones current tasks lists making them cluttered.

                      146 votes
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                      • Smart syntax for task rows, task form (@assign, #tag, etc)

                        First of all, I love love the new look & feel, I love having the task view on the right side, and I love having different workspaces. Bravo!

                        Here are a couple features that I would have loved to see come along with this update:

                        The ability to assign tasks to people on my team using the "@" symbol within the title. Maybe if you have more than one person the first one is the one assigned and the others are just subscribers...

                        The same thing goes for using the "#" character and creating tags. Creating tags should be much…

                        137 votes
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                          We are planning to make it much easier to quickly enrich your tasks with details, directly from the task title input in the task form and quick task bar, using the same syntax we use with emailing tasks to Flow.

                        • Additional ways to filter and sort by tag

                          Flow would benefit from a way to view tags more effectively than either version.

                          Is there a reason that it can't sit in the sidebar as a navigation item? That then takes you to all tags and the number of tasks assigned to them and you can then select a tag?
                          A bit like Evernote.

                          120 votes
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                            We don’t have plans to expand on the tagging functionality. That said, we won’t rule it out. Keep voting and commenting with how you work and what problem you’re aiming to solve with this. It all helps!

                          • Looping in non-Flow users to tasks

                            Sometimes you want to assign a task to a person that is not using flow. You do not want to invite that person as they might not work that much with you. But you want to assign one task to them.

                            It would be great, if you could assign Tasks to "email addresses" and those people have the possibility to comment and check off the tasks without creating a flow account and without logging in. They just click on a link in their email message, review the task and later check it off with the same link.

                            115 votes
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                            • Enable manual reordering of lists in calendar view

                              The views I use most often in the current Flow are Upcoming/Week and Upcoming/List. In both I do a lot of manual reorganizing, mostly at the start and end of a day but also halfway through. It really helps me keep focused on what I need to attack next. Without the ability to reorder in these views, I'm not able to translate all my to-do's into an actual order of work.

                              97 votes
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                                We plan to make daily planning much better in Flow this year. We’re building out a workflow, piece-by-piece, that’ll help you keep focused throughout the day. Reordering your next tasks will be part of that.

                              • Dependant tasks

                                Our team has too many unactionable tasks in our Workspace because they are dependant upon other tasks being completed!

                                teamwork.com has the amazing ability to create "dependancies" for tasks (though their implementation is much more clunky than I'm sure Flow could do it). What they do is make the task uncheckable until the primary task is first completed. I think you should take this a step further and move the dependent task out of view (maybe grayed out at the bottom of the list).

                                97 votes
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                                • Dynamic Gantt Chart

                                  Would love to see a dynamic Gantt chart linked to Task/subtask tree. A progress bar would be ideally matched to each subtask that updated larger tasks and vis a vie the project. A global page that overlooks all workspaces and their relevant progress in a visual way would be a-mazing.

                                  Thanks for great work !

                                  94 votes
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                                  • Reporting Feature

                                    It would be great to have a way to create reports that show overall team activity and productivity (our institution is very particular about reporting ROI). Reporting features that I've seen other task management tools use include number of completed tasks, types of tasks completed, average completion time, among others. These types of reports are essential to increase department budget and justify new hires. We love your application so far, but the lack of a reporting tool is a deal-breaker for those reasons.

                                    90 votes
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                                      Thanks for your input in the survey. Wanted to let you know that we’ve started work on this and expect to have something to show you in the next couple months. To be the first to see it, opt into our beta program in your Account Preferences. Thanks!

                                    • Separate today's tasks from overdue tasks

                                      I really miss not being able to have old tasks stay on the date when they were initially going to be due.

                                      I get that having them all jump to today and be marked red should be a helpful way of getting actual tasks done, but Classic Flow was great because you could easily track things that weren't done and then re-prioritize them at your leisure.

                                      New Flow makes it so that everything is a jumbled mess all at once, and that makes me less likely to want to use Flow to capture tasks and projects that I'll need to…

                                      88 votes
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                                      • Project meta data (description, due date, comments, etc.)

                                        It would be very nice to be able to set a due date for an entire task list.

                                        Presently, my team is using lists as milestones. Each of these milestones naturally has a due date, but it is cumbersome to have to set a due date individually for each task. Being able to set the due date for a list and have all its tasks inherit that due date automatically would make creation and modification much easier.

                                        Alternatively, you could let lists have a due date of their own, independent of the subtasks.

                                        86 votes
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                                          We’re making another improvement to projects in the coming months. You’ll be able to set start and end dates for projects. This will help your team plan at a larger scale, and visualize projects on the calendar. We’ll be looking for feedback soon, so join the beta program via Account Preferences if you’d like to see the first version.

                                        • Private Tasks

                                          There are numerous times daily when I want to assign one person a task without them seeing the rest of the tasks on a list (often because it's beyond their pay grade or there is confidential information shared.) But I can't, so I end up having to create list after list based on who's allowed to see that list (often one list for one person?!) rather than being able to keep lists project-oriented or categorical. This creates WAY TOO MUCH confusion within an organization and flies in the face of simple group and list structures. My people end up not…

                                          83 votes
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