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How could we improve Flow?

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  1. Task start dates

    Add an opportunity to give a task a Start Date, so that it will be hidden until then. This corresponds to the GTD "tickler file" for removing items from the inbox that do not need to be processed at the moment. Tasks could also be made to repeat based on start date or completion date rather than due date, as in OmniFocus.

    575 votes
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    • Prioritize Tasks

      I find that the (White Square) (Yellow Square) and (Red Square) are a feeble method of color coding the importance of tasks. This is because when a task hits Yellow... it is due THAT DAY... and when a task is Red it is already past due. What if you are working on 2 other tasks and that "Yellow" task has crept up on you... and will at least take you 2 days to complete? Now you are putting your current tasks behind, missing the deadline for the yellow task, and having your workflow decimated. Ultimately accomplishing nothing.. and leaving not…

      426 votes
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        planned  ·  Cyrus Molavi responded

        We plan to address this some time this year. Prioritization is clearly important to teams and the way they work.

      • Offline mode - especially in the app.

        I live on planes without wifi. I'd love to be able to at least view existing, mark completed and add tasks while offline. When online, all the syncing and delegation happens. Please!!

        335 votes
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        • Task due time

          Many of my colleagues complain that it is not possible to assign an exact time to a task, is this something that you plan for in the future?

          292 votes
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          • Task reminders

            There are important (flagged) tasks and there are due tasks. But there also are important tasks, that have a due date.

            I would love to get specifically notified about tasks that are important _and_ due today. I don't need a notification on this unimportant task, which is due today, but that I don't really care about. But there are these critical tasks, which are so important, you should not forget them. But you do, unfortunately.

            I'd like to make sure I won't. So it would be awesome to get a little notification (by email, iPhone app, or whatever) on the…

            283 votes
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              planned  ·  Cyrus Molavi responded

              We plan on solving the problem of knowing when to work on something. Daily and weekly planning is on our roadmap, and that will help you stay on top of upcoming tasks.

            • Project Templates

              It would be awesome if projects could be saved as a template for future use. For instance, anytime we run a sale or promotion the same tasks are repeated for all of our team members. So maybe a drop down when you click to create a new project you could select “from template” then “title of saved project"

              Currently you can create projects and duplicate them the only issue is the templates we’ve created are always in everyones current tasks lists making them cluttered.

              234 votes
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                planned  ·  Cyrus Molavi responded

                We plan to work on this. It might be helpful to talk to some of you about it, so we’ll be reaching out at some point in the next little while.

              • Private tasks not in a workspace

                Currently, the inbox is in a workspace - which means that I have to assign an email to the workspace and then awkwardly move tasks around. I want to be able to easily move tasks from an inbox to wherever they need to be - so having an inbox that all my stuff goes into that's then drag and dropped to the right list/workspace would be great.
                Cheers
                Ben

                216 votes
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                • Dependant tasks

                  Our team has too many unactionable tasks in our Teama because they are dependant upon other tasks being completed!

                  teamwork.com has the amazing ability to create "dependancies" for tasks (though their implementation is much more clunky than I'm sure Flow could do it). What they do is make the task uncheckable until the primary task is first completed. I think you should take this a step further and move the dependent task out of view (maybe grayed out at the bottom of the list).

                  207 votes
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                  • Smart syntax for task rows, task form (@assign, #tag, etc)

                    First of all, I love love the new look & feel, I love having the task view on the right side, and I love having different workspaces. Bravo!

                    Here are a couple features that I would have loved to see come along with this update:

                    The ability to assign tasks to people on my team using the "@" symbol within the title. Maybe if you have more than one person the first one is the one assigned and the others are just subscribers...

                    The same thing goes for using the "#" character and creating tags. Creating tags should be much…

                    165 votes
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                      We are planning to make it much easier to quickly enrich your tasks with details, directly from the task title input in the task form and quick task bar, using the same syntax we use with emailing tasks to Flow.

                    • Dynamic Gantt Chart

                      Would love to see a dynamic Gantt chart linked to Task/subtask tree. A progress bar would be ideally matched to each subtask that updated larger tasks and vis a vie the project. A global page that overlooks all workspaces and their relevant progress in a visual way would be a-mazing.

                      Thanks for great work !

                      157 votes
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                      • Additional ways to filter and sort by tag

                        Flow would benefit from a way to view tags more effectively than either version.

                        Is there a reason that it can't sit in the sidebar as a navigation item? That then takes you to all tags and the number of tasks assigned to them and you can then select a tag?
                        A bit like Evernote.

                        144 votes
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                          not planned  ·  Cyrus Molavi responded

                          We don’t have plans to expand on the tagging functionality. That said, we won’t rule it out. Keep voting and commenting with how you work and what problem you’re aiming to solve with this. It all helps!

                        • Looping in non-Flow users to tasks

                          Sometimes you want to assign a task to a person that is not using flow. You do not want to invite that person as they might not work that much with you. But you want to assign one task to them.

                          It would be great, if you could assign Tasks to "email addresses" and those people have the possibility to comment and check off the tasks without creating a flow account and without logging in. They just click on a link in their email message, review the task and later check it off with the same link.

                          132 votes
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                          • Mass task editing

                            Add the ability to shift-select or cmd-select multiple tasks and add the same due date and/or tag to all of them.

                            130 votes
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                              planned  ·  Cyrus Molavi responded

                              We do plan to allow for mass editing of tasks. It may take some time to get there, but we want to do it.

                            • Assign colors to projects/groups

                              It would be great to get away from the starkness of blue and white. I would love to be able to customize my Groups and even projects by colors. On top of that, customization of task colors or even varied color flags (yellow, red, green) would be nice. I understand that the simplicity of Flow is one of it's differentiators, but every team works differently and sometimes having these customization tools would be highly beneficial.

                              125 votes
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                              • Enable manual reordering of lists in calendar view

                                The views I use most often in the current Flow are Upcoming/Week and Upcoming/List. In both I do a lot of manual reorganizing, mostly at the start and end of a day but also halfway through. It really helps me keep focused on what I need to attack next. Without the ability to reorder in these views, I'm not able to translate all my to-do's into an actual order of work.

                                121 votes
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                                  planned  ·  Cyrus Molavi responded

                                  We plan to make daily planning much better in Flow this year. We’re building out a workflow, piece-by-piece, that’ll help you keep focused throughout the day. Reordering your next tasks will be part of that.

                                • Zapier integration so we can move tasks in from other systems without programming

                                  Would be great to be able to route tasks in from Basecamp, Google tasks, CRM, Box.com and all the other places that feed us tasks. Zapier integration or maybe Piesync would accomplish that, thus making Flow the authoritative “task hub” on our team.

                                  107 votes
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                                    started  ·  Cyrus Molavi responded

                                    We’ve started preliminary work on this integration. I’ll let you know when this is live.

                                  • Move tasks between teams

                                    We really need to be able to *easily* move TASKS between teams - e.g. drag and drop them or select and change the team. This should be able to be locked down by user if they don’t have access to a team - but it’s too easy to create a task in the wrong team and then have to fiddle around to move it

                                    92 votes
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                                    • Private Tasks Within a Project

                                      There are numerous times daily when I want to assign one person a task without them seeing the rest of the tasks on a list (often because it's beyond their pay grade or there is confidential information shared.) But I can't, so I end up having to create list after list based on who's allowed to see that list (often one list for one person?!) rather than being able to keep lists project-oriented or categorical. This creates WAY TOO MUCH confusion within an organization and flies in the face of simple group and list structures. My people end up not…

                                      92 votes
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                                      • Github Integration

                                        I was looking for best productive tools for our team, and I am really glad that I met FLOW. I love most of features you have but for my developers have complains with FLOW did not support integrate with Github. So I want to know you have a plan, and If you are not I strongly suggest that make a github integration for all developers who like github!

                                        80 votes
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                                          planned  ·  Cyrus Molavi responded

                                          This integration is back on the table. We’re planning to work on it after a few more strategic integrations get built.

                                        • Option to automatically subscribe to all tasks

                                          We are using Flow to keep our organization notified and on the same page for the various projects that we share.

                                          Currently members do not receive notifications unless each individual subscribes to each task.

                                          This requires MUCH fiddling and paying attention to stay on top of things to make sure you are subscribed to everything.

                                          Making this worse:
                                          1. You can't subscribe at the list level, you have to subscribe to each task individually
                                          2. You can't subscribe a team or group of people, each person has to be entered individually
                                          3. You can't select multiple tasks at once and…

                                          78 votes
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                                            planned  ·  Cyrus Molavi responded

                                            This is something we plan to do. We’ll be starting by allowing Project subscription, to better follow the happenings in a single Project.

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